Governing Bodies

Corporate Executive

Corporate Executive is our peak decision-making body. Its objective is to ‘set clear strategic direction to deliver government priorities, meet our aspiration purpose and achieve agreed performance goals’. It has a charter that identifies its role, outcomes and responsibilities.

A profile of each member of the Corporate Executive is included in the Leadership section of this report. The Managing Director has a performance agreement with the Commissioner, while all members of Corporate Executive have performance agreements with the Managing Director.

Some of the key focus areas of Corporate Executive during the past year included:

Monitor delivery of critical projects and meet performance targets
Activate and champion the Aboriginal Employment Initiatives Taskforce
Review and approve of the new Disability Access Inclusion Plan
Review and refresh the Keeping WA Moving strategic direction
Monitor the deployment of activities through the Corporate Business Plan
Oversee and direct deployment of new road maintenance contracts
Review and promote activities to mitigate the risk of cyber-crime

Executive Committees

Management Review and Audit Committee Budget Committee Corporate Safety Health and Wellbeing Committee Asset Management Committee Main Roads Investment Committee

Management Review and Audit Committee

This Committee ensures appropriate management practices and controls are in place, leading to efficient and effective business performance. It provides independent, objective assurance and advice and reports on a quarterly basis.

Role	Executive Members:
Assists the Commissioner of Main Roads, the Managing Director and Corporate Executive to ensure that adequate management practices and controls are developed and maintained by all levels of management Considers audits and reviews of the Management Review and Audit Branch Ensures audits and reviews are in accordance with the Annual Audit Plan Reviews and approves the Annual Audit Plan	Peter Woronzow (Chair) Philip D’Souza Doug Morgan Nicole Walton
Some of the key focus areas of the committee during the past year included:
Comprehensive risk based and strategic Annual Audit Plan for 2017-2018 was approved 30 internal audits were monitored and approved Quarterly audit progress reports were discussed and approved Quarterly status reports of audit findings were monitored and approved

Budget Committee

This committee commenced in December 2017 and meets monthly with the objective to ensure financial management oversight and best use of funds to achieve our strategic outcomes.

Role	Executive Members:
Be the peak decision-making body for Financial and Budget Management, Investment Planning, Program Development and Delivery and has accountability for Investment Planning Program Development Annual finance and budget performance	Peter Woronzow (Chair) Philip D’Souza Doug Morgan Leo Coci Des Snook John Erceg Tony Earl Nicole Walton Neville Willey
Some of the key focus areas of the committee during the past year included:
Future Roads Project (Urban) – Administrative Road Classification Process and Criteria Findings and recommendations in relation to the amended criteria for determining administration of roads (State or Local Government) within built up areas Oversight of Major Project Contract Savings and the Management of Contract/Project Contingency Oversight and governance of the Agency’s Financial Outcomes and ensure the outcomes stay within the Financial Target as set in the Agency’s Resource Agreement Oversight of the temporary personnel expenditures and the Agency’s Salary Expenditure Limit Governance and provision of direction of Future Asset Investment Program: including the Investment Planning Cycle, sound Business Case Strategy, successful negotiation strategy with MRWA’s external funding providers (i.e. Commonwealth Government, Royalties for Regions, Road Safety Commission/WA Police)

Corporate Safety Health and Wellbeing Committee

This committee is part of the high-level governance arrangement reflecting the importance we place on the safety of our workforce and is chaired by the Executive Director Human Resources. It also includes all members of Corporate Executive along with safety representatives from each Directorate.

Role	Executive Members:
Presides over safety, health and wellbeing issues from high-level strategy to reviews of individual incidents Acts as a primary Occupational Safety and Health channel and reports to Corporate Executive on full-time and contracted employees	Neville Willey (Chair) Peter Woronzow Philip D’Souza Doug Morgan Leo Coci Des Snook John Erceg Tony Earl Nicole Walton
Some of the key focus areas of the committee during the past year included:
Review of dashboard – lead and lag indicators Identify trends for incidents, near misses, hazard reporting Review of the alcohol and other drugs procedure WorkSafe notifications – updating committee Obtaining Federal Safety Commission accreditation Review of the SHW policy statement Review of corporate SHW three-year strategy.

More information on our health and safety activities is included in the Safety, Health and Wellbeing section.

Asset Management Committee

The objective of this committee is to guide the development, implementation and operation of our Asset Management System to meet the needs of our strategic direction.

Role	Executive Members:
Implement a system that delivers cost effective, sustainable, systematic and coordinated management of our assets across the asset management lifecycle Ensure that responsibility for asset management activities is assigned and we have appropriate skills Ensure that the information flow of asset risks, criticality and value for financial planning and reporting is in place Deliver the Strategic Asset Management Plan and Asset Management Plans Seek integration with other corporate and Portfolio processes and systems Coordinate activities to respond to external drivers	John Erceg (Chair) Doug Morgan Des Snook Philip D’Souza
Some of the key focus areas of the committee during the past year included:
Detailed Road Map to achieve an Asset Management System aligned with the requirements of ISO 55001 Asset Management System – Progress has been achieved on a number of initiatives including: comprehensive review of each Region’s road maintenance 10 Year Network Delivery Plan to ensure accuracy and consistency across the state development of a Resurfacing Asset Management Plan development of a Pavement Asset Management Plan development of a State-Wide Road Maintenance Management Plan completion of 9 strategic route strategies review of asset management capability development of a set of Asset Management Objectives.

Main Roads Investment Committee

This committee is the peak decision-making body for strategic network development strategy and investment planning, and for overseeing development of the Ten-Year Investment Plan.

Role	Executive Members:
Review and endorse the long-term Network Development Strategy and Plan (20 Year Horizon) Establish the investment focus and link organisational strategic objectives with outcomes that address defined needs and problems Review and endorse the Ten-Year Investment Plan Review and endorse project priorities for the annual Investment Planning and Budget cycle Approve the allocation of definition and development funding	Doug Morgan (Chair) Philip D’Souza Tony Earl Leo Coci Des Snook John Erceg
Some of the key focus areas of the committee during the past year included:
Providing strategic oversight to ensure the development and submission of high priority projects to Department of Transport and the Minister for Transport for consideration in the State Budget Process Overseen the development of the new Budget and Investment Planning Framework Approval of priority projects to be subject to the new V2.0 rating tool developed by the Infrastructure Sustainability Council of Australia (ISCA) framework.

Risk Management

Risk is an inherent part of everything we do, risk management is a continuous function that affects all facets of our lives and is something we act upon either consciously or subconsciously. From an organisational viewpoint, the systematic management of risk is crucial at all levels whether it be from a strategic viewpoint or in our day-to-day operations.

Our risk management approach aligns with the context within which we operate, taking account of the regulatory, financial, safety, political, economic environment, compliance requirements, reputational exposures, community expectations and other governance needs. We adopt AS/NZS 31000: 2009 Risk Management – Principles and Guidelines Standard as our general approach to risk management. Along with the Public Transport Authority and Department of Transport, Main Roads has implemented a portfolio-wide risk reference table. A single approach allows for consistency and tracking of high-level risk assessment and prioritisation across the three agencies. This diagram outlines the annual risk process.

Risk Process Infographic

The following were our principle risks and opportunities identified last year aligned against the material issues

Risk Theme	Material Issues	Key Resources Impacted
Strategic Alignment Meeting the needs of new government	Good public policy Procurement practices	Customers Know-How
Outcomes Inability to adequately maintain the network Failure to coordinate and implement key projects Inability to achieve congestion management outcomes Not delivering against the Road Safety Management System (ROSMA)	Road safety Congestion and freight productivity Regional presence and development Indigenous heritage and native title Value for money	Network performance Assets Customers
Capability Inadequate strategic asset management Inability to maintain sustainable funding model	Congestion and freight productivity Regional presence and development Value for money	Know-How People Assets Financial capital
Communication Ineffective engagement with stakeholders	Local communities	Customers Assets Network performance

A key component of our risk management framework is the facilitation of regular risk review workshops for corporate and key business areas.