Appendices

Road Industry Fact Summary Sheet

1: Active licences only
2: Main Roads Estimates
N/A: Not available
DPaW: Department of Park and Wildlife

Sources
Area: ABS 2012 Year Book Australia (Cat. No. 1301.0)
Population: ABS Australian Demographic Statistics (Cat. No. 3101.0) – June 2014
Licensed Drivers: Drivers and Vehicle Services, Department of Transport – 30 June 2014
Vehicles on Register: ABS Motor Vehicle Census (Cat. No. 9309.0) – 31 January 2014
Road Length: Main Roads Corporate System (IRIS) – 29 June 2015
Fatalities: Main Roads Crash System and BITRE Road Deaths Australia – 31 December 2014
Serious Injuries: Main Roads Crash System – 31 December 2014

Corporate and Local Extracts as at 29 June 2015 from Main Roads Corporate System (IRIS)
Department of Park and Wildlife
Note: Privately maintained roads have been excluded.

Managing our Records

Our services

We have adopted the Australian Standard AS ISO 15489 – Records Management for best practice recordkeeping, and actively use the State Records Commission standards and principles. In addition, the ISO 16175 concerning Principles and Functional Requirements for Records in Electronic Office Environments has underpinned upgrade considerations regarding the Electronic Document and Records Management System (EDRMS), the development of corporate business applications/systems, and changes to internal and external websites. This approach, balanced against the Public Sector Accountability, Integrity and Ethical Framework, provides a solid records management framework for appropriate service delivery to our customers and stakeholders.

This diagram gives a high level view of our holistic approach to records management.

Main Roads Record Keeping Framework

Our response to future trends

Documents captured over the last three financial years indicate steady ongoing use of the recordkeeping system by staff.

Documents Registered

System suitability and dependability is important to the business. We undertook several initiatives that will continue our best practice recordkeeping:

• upgrading the primary recordkeeping system TRIM to the most recent version of RM8
• providing investigation and advices concerning RM8 integration with business systems and technological impacts on recordkeeping such as the gradual ongoing migration to cloud-based systems and services
• reviewing the Main Roads Retention and Disposal Schedule to ensure ongoing legal disposal of records through an authorised approval process
• reviewing the Records Training Program to enable targeted training concerning business needs for recordkeeping
• meeting quarterly with Transport Portfolio partners for information and knowledge sharing concerning records management
• conducting a System Health Check to maximise the usability, reliability and efficiency of the primary recordkeeping system prior to upgrade
• importing the General Disposal for State Government Information into the recordkeeping system for ongoing use by staff across the State
• reviewing and updating the Business Classification Scheme used to catalogue organisational business records
• preparing for the scanning of aged employee records, historical records and waterways to enable quick and easy access of this information to employees

These initiatives support our ICT Plan 2013-2020 and Keeping WA Moving.

Our Training program

Cultivating and consolidating employee knowledge of best practice recordkeeping is paramount in preserving our corporate memory.

To achieve this we offer a range of training services and opportunities including:

• Induction Training for all new employees, contractors and consultants that addresses record keeping responsibilities and compliance with our Recordkeeping Plan
• Online Recordkeeping Awareness and RM8 courses to support the capture of records as evidence of business activity and knowledge of system use
• full day hands-on RM8 training, which is also offered on a one-on-one basis including support through remote online assistance
• one-hour intensive short courses in most metropolitan and regional offices covering RM8 system use and application within respective business areas
• Annual Records Seminar for metropolitan, regional and Transport Portfolio staff
• regularly updated policies, procedures, quick reference guides, FAQs, news items, service provision, availability and contact points on our intranet site.

An overview of participation in various recordkeeping training offered to the organisation this financial year is detailed below:

Land Acquired for Environmental Offsets

Statement of Expenditure Section 175ZE of the Electoral Act 1907

In accordance with Section 175ZE of the Electoral Act 1907, Main Roads Western Australia incurred $3,849,300 during 2014-15 in advertising, market research, polling, direct mail and media advertising. Expenditure was incurred in the following areas:

Publications List as at June 2015

*Available full text on Main Roads website.

All prices GST inclusive.

Note: Main Roads Standards and Specifications are also available as full text on Main Roads website.